Activity Descriptions

Art Literacy Dates: monthly
Each class participates in this program 6 times per school year during regular school hours. Art Literacy is an art appreciation program that introduces new artists and techniques to students. It helps children to express themselves and learn that art can provide self-esteem and motivation. Volunteer responsibilities include: teaching or assisting with the lessons, presenting the artist via a slide show and finally ending with the production (art the students actually do and take home). Each class needs approx 3 volunteers per lesson, depending on the complexity of the production and age of the students.

Auction Dates: (Fall of 2019)
Volunteers are needed to help plan this major fundraising event. Auctions occur approximately every 3 years. This event is held at an offsite location and consists of a live auction and silent auction.

Book Fair Dates: Fall & Spring
Cedar Mill has two Scholastic Book Fairs each year. Volunteers are needed to assist in set-up of the fair before-hand, helping children pick out books and working the cash register during the fair and clean-up at the end. Volunteers are needed during various before, during and after-school times.

Box Tops Dates: Fall & Spring
Save your box tops year round. This is an ongoing fundraiser in which box tops are collected by the committee two times per school year. Volunteers are needed to help advertise, coordinate, and /or report on the collection of General Mills Box Tops. Help to keep parents and students motivated by keeping them updated with what has been purchased for the school with the proceeds in the newsletter and other communication venues.

Bulletin Board Dates: Ongoing
Volunteer will keep the bulletin board in the entryway of the school updated with current PTC events and information.

Carnival: Spring
This event takes place annually in June. Volunteers are needed to help with some of the planning for the event. Additional volunteers are needed the day of the event to help setup and teardown. Many opportunities and levels of commitment are available for this fun event. This is the largest event of the year! Time required varies for each volunteer. Games and food are the focus of the carnival.

Classroom Coordinators Dates:
Classroom parents are needed primarily during school hours. Volunteering in the classroom promotes teamwork among parents and teachers! It also enhances the teaching environment by assisting the teacher. Responsibilities may include: communicating with other class parents via email for events such as field trips, class parties or fundraisers. Classroom coordinators also may assist in developing and maintaining the class email list to distribute to the class or PTC. We encourage our classroom parents to attend PTC meetings when possible, stay up to date on all school events.

Clothes Closet/Lost & Found Dates: Ongoing
Volunteers are needed to work one day in the school year at the Beaverton Clothes Closet and then a couple times laundering items a year. Chairperson coordinates the schedule and responsibilities.

Communications/Marketing Dates: Ongoing
Volunteers assist the chairperson in creating and facilitating a monthly PTC newsletter to all CME families. Also may need to collect and disseminate important information on upcoming events and activities, make signs, email, etc.

eScrip Program Dates: Ongoing
eScrip is an ongoing fundraising opportunity that all families can participate in. Simply go to the website and register your shopping cards or credit cards with a local merchant. Currently, Market of Choice and Zupan’s are available in our area. When you shop at these stores or other online stores (see website for merchant list) a percentage of the sale is given to Cedar Mill. Chairperson or volunteers are responsible for monitoring any changes to the program and marketing the program to parents of CME via the CME newsletter, PTC website, and/or take home flyers.

Family Dance Date: Winter/spring
This is an evening event, but daytime planning and afternoon setup involved. We need volunteers to organize and help to set up for this event. Volunteers will be in charge of also finding dj, lighting, and deciding on games or activities for dance.

Family Fun Night at School Dates: Ongoing
Chair and volunteers help to coordinate movie night, chess night, food drive night,etc. We need volunteers to organize and run each event.

Family Dine Out Events Dates: Ongoing
CME raises money from local restaurants by receiving a percentage of sales during a designated time period. They typically include restaurants or frozen yogurt / ice cream shops. Volunteers help to coordinate with participating establishments, send out “how to’s, when/where’s” to the parents/students of CME. This is a great way to connect with our local businesses.

Field Day Date: June
This is a school driven event that takes place during school hours. Volunteers will assist gym instructor in organize teams and keeping the event running smoothly. Volunteers operate on 2-3 hour shifts on the day of the event. Water balloons are also donated from volunteers. Sign-Up Genius will be sent by volunteer coordinator.

5th Grade Send Off Date
The Chairperson will need several volunteers to create a committee for this event. Day and night time planning is needed. This is a special event for graduating 5th graders. Volunteers will plan a class gift to the school and develop a memory book. There will be a full day send off and celebratory events.

Fun Run Date: Sep 22nd, 2017
This event takes place in early October and is our largest annual fundraising event. Dollars raised go directly towards programs, events, supplies, etc. to be used during the current school year. Students work to collect pledges/donations prior to the event day and then participate in an actual run. Many volunteers are needed the day of the event to tally student’s laps, keep them motivated, and hand-out popsicles.

Gotcha Store Dates: Ongoing
“Gotchas” are the standard reward that students receive for good behavior. Students use their “Gotchas” to buy pencils, folders, and t-shirts. Volunteers will help to keep a tally, non-monetary exchange in the store setting at the school. The Gotcha store is open before school on Thursday mornings every other week.

Grounds Cleanup & Beautification Dates: Earthday
Chairperson will coordinate a day during the spring for volunteers to come help clean up Cedar Mill. Both staff and family typically get involved.

Health/Vision Screening Dates: Ongoing
Need volunteers to help manage school sponsored health and vision screening. Help to keep the kids in line during their wait for testing, conduct vision screening.


Kindergarten Round-Up Date: Spring
Chair will coordinate the volunteers and planning for this event. Volunteers are needed to help welcome incoming kindergarteners and introduce CME teachers & staff. Volunteers will also schedule the event with the school secretary and kindergarten teachers. Volunteers will plan and prep decorations and activities for the evenings events. Incoming kinders will be engaged in activities w/ the principal and volunteers while kindergarten teachers present to parents.

Lapping Lumberjacks Dates: Ongoing (weather permitting)
Cedar Mill PTC began the 1st ever running club in May 2015. The goal of the running club is to build habits today for a healthy life. Students, siblings, parents and staff are welcome. Running club takes place on Tue & Thu mornings from 7:45 – 8:15 in the outfield of the baseball field (weather permitting). Volunteer responsibilities include marking laps for each child, handing out token charms for laps completed, and setting up tables for water bottles and club materials. This is a free program that is OPEN TO ALL STUDENTS.

Library Assistant Dates: Ongoing
Each class comes to the Library once a week and a volunteer is needed to help with each of these class times. Volunteer tasks include helping students pick-out/check-out books, check books back in, re-shelve books, straighten shelves, etc. A short training is required for all Library Volunteers.

Oregon Battle of the Books (OBOB) Date: Spring
The Oregon Battle of the Books, OBOB, is a statewide voluntary reading motivation and comprehension program sponsored by the Oregon Association of School Libraries in conjunction with a Library Services and Technology Act grant. Students in 3rd-12th grade, regardless of ability, are exposed to quality literature representing a variety of literary styles and viewpoints. The mission is to encourage and recognize students who enjoy reading, to broaden reading interests, to increase reading comprehension, promote academic excellence, and to promote cooperative learning and teamwork among students.

This is a program which is run completely by volunteers through the Oregon Association of School Libraries, OASL, and funded partially through the Library Services and Technology Act, LSTA.

Pancake Breakfast: 4th Grade Committee Leads Date: April
This event takes place on a Saturday in February. Please volunteer to help the 4th graders raise money for their overnight field trip by providing a pancake breakfast to the school and the community! Volunteers will help to direct the 4th graders and teach skills like event planning, prepping, room setup, advertising, organization skills, teamwork, and goal setting.

Chairperson(s) OPEN

Passport Club Dates: Monthly testing
Volunteers are needed to help students stretch their geographical interests. Students are provided an age appropriate map with a number of disparate countries around the globe to study and are individually asked to find them on Passport Club quiz day. Volunteers are needed for approximately 2 hours during school to help facilitate the quiz.

Photographer/Historian Dates: Ongoing
Volunteers will help to create a photographic record of CME student activities. Photographer attends or sends representative to school events and keeps historical record of general school activities and functions. Where appropriate, get parent approval for use in promotional materials or website.

Picture Day Dates: October
Volunteers help to manage students for picture day. You will help to keep the kids in line while waiting for their picture and help them to look their best before their picture is made.

School Spirit Week/Gotcha Award Days Dates: June
The chairperson picks a week near the end of the school year and chooses a theme for each day (wear school colors, crazy hair day, wear favorite sports team jersey, dress like a pirate, etc). Kids will also turn in gotchas to the office for a weekly gotcha drawing award. These gotchas are then placed in a box in the library. When the box reaches a certain level the kids earn a special gotcha award day. Chairperson will choose a theme for the day for the kids to enjoy. Typically, there are 3 gotcha award days in a school year.

Science Fair Date: April
Chairs work to organize event. Volunteers will help support students at the science fair by setting up tables and judging exhibits. Training is provided.

Scrip Program Dates: monthly
The chairperson and volunteers create, copy and distribute order forms monthly to families for the purchase of gift cards for local stores and restaurants. Cedar Mill receives a percentage of the value of each card. Percentages vary by store. Chairperson / volunteers may also assist in researching Scrip vendors and any changes to the program and would also market the program to parents of CME through the CME newsletter, PTC website, and/or take home flyers.

Staff Appreciation Week Events Dates: Ongoing
Volunteers will provide meaningful meal-based events for the staff and administration during teacher appreciation week. Volunteer duties include: Planning and coordinating daily breakfast and catered lunch, help to coordinate events of appreciation for staff.

Staff Luncheons Dates: 3 per year
There are 3 staff luncheons per school year. The final lunch will be held in during staff appreciation week. Chairperson will plan potluck style lunch and work with Volunteer Coordinator to send out a Sign-Up Genius for volunteers to sign up to bring a food dish, drink, etc. This is a great way to be a part of saying thank you to our amazing staff!

Stop, Drop & Smile / Family Picnic Date: Sep (Thu before 1st day of school)
Chairperson will coordinate with school staff to schedule work group to put together back to school packets. There are 2 packets that need to be assembled for parent mailing & packets to be handed out night of Stop, Drop & Smile. The school BBQ/Picnic has been combined into the same evening. PTC will need volunteers to help with planning of the BBQ/picnic, setup and cleanup of event.

Student Directory Date: Sept – October
Volunteers will create a school directory to support communication between families. Duties include requesting and tabulating contact information for the school year and assembling directories. Training provided.

T-Shirts Dates: Ongoing – see homepage of PTC website
Builds school spirit and brings together students. Plan and coordinate payment, creation and distribution of shirts.

Webmaster Dates: Ongoing
Volunteers needed to help maintain and improve school/PTC website.

Wednesday Work Party Dates: Ongoing
The work party needs volunteers to help teachers and staff! Every Wednesdays during the school year, the work party team helps to complete copying, binding, and material preparation.

Wishing Tree Dates: Ongoing
Volunteer/s place teachers’ special “wish” items on a tree outside the front office. Parents are welcome to choose an item and donate it to the teacher. Volunteers maintain the Wishing Tree making sure to keep the wishes are current.